Dam Safety 2019: FAQs

Below are some Frequently Asked Questions surrounding the annual Dam Safety Conference. If you have any questions please contact ASDSO

How do I register for the conference?

Registering for Dam Safety 2019 is simple, and you can register in one of two convenient ways - on-line at DamSafety.org through the ASDSO Portal (opens 6/18, credit card payments only), or complete the registration form and email it to ASDSO, fax to (859) 550-2795, or mail to ASDSO 239 S. Limestone, Lexington, KY, 40508.

What do the conference fees Include?

All full conference registrations (member, non-member, and student) include admission to all technical sessions, the exhibit show, all catered events, and a digital copy of the conference proceedings. Guest and Exhibit Booth Staff registrations include admission to the exhibit show and all catered events. The Guest registration option is for use by a registered attendee’s spouse/partner or family member and is not intended for use by a co-worker or another industry professional. One-day registrations include admission to technical sessions, catered events and the exhibit show. Learn more about conference registration. 

How soon should I make my hotel reservation?

As soon as possible! Rooms at the Loews Royal Pacific Resort are being held for Dam Safety 2019 attendees and could sell out before the conference. Reservation requests made after the cut-off dates will not be eligible for the special ASDSO group rate. To make your reservations on-line, simply visit the Loews secure reservations web link or call the Loews Royal Pacific Reservation Center at (866) 360-7395 ($199/night).

Can I wait until the conference to sign up for workshops or extra activities?

There is a chance that the conference workshop and extra activities will fill before the start of the conference, so advance registration is important.

Can I join ASDSO and save on my registration fee?

Yes, if you are not currently an ASDSO member, save money and receive full ASDSO membership benefits for one year, by including your membership dues with your conference fee payments. Explore all of the ASDSO membership categories to see which one is best for you. If you are unsure of your membership status, please call ASDSO at (859) 550-2788 or email [email protected]

Does ASDSO offer early registration discounts?

Yes. Early registration discounts apply to all registrations (regardless of Form of Payment) received by August 7, 2019. After August 7, a $100 late fee is charged for full conference registrations and $50 is charged for exhibit staff and one day registrations.

What forms of payment are accepted?

ASDSO accepts checks, credit cards, and government agency purchase orders. A copy of the purchase order with billing instructions must accompany the registration form if payment is to be processed by government purchase order.

What is the conference cancellation and refund policy?

Please notify ASDSO as soon as possible if you must cancel your registration. Fees that have already been paid may either be refunded or transferred to another attendee. To receive a refund, notice of cancellation must be submitted to ASDSO by the end of business on August 21, 2019. All refunds are subject to a $100 processing fee, including workshops. After August 21, 2019 registration fees are not refundable.

What meals are included with my registration?

Full conference, guest and exhibit booth staff registrations include admission to continental breakfasts on Mon. 9/9, Tue. 9/10, and Wed. 9/11, and hosted lunches on Mon. 9/9 and Wed. 9/11. One-day registrations include admission to the catered events for that day. Workshop registrants (Thu. 9/12) receive beverage breaks on the day of the workshop. Field Trip registrants (Thu. 9/12) receive lunch on that day.

What if I have a special need (ADA, dietary, or other)?

Contact ASDSO at (859) 550-2788 or [email protected] to discuss arrangements.

What if I don't want to recieve communications from exhibitors and sponsors?

Like most confernece, ASDSO does allow exhibits and sponsors to showcase their conference participation to attendees. If you do not want to have your contact infromation shared with conference exhibitors and sponsors please visit the ASDSO Portal and opt out of ASDSO Partner Announcements. This will opt you out of all future partner announcements for all conferences. To access the Opt out area go to your Portal, Click on My Profile, then Personal Info where you can opt out. Exhibitors and sponsors are provided your contact infromaiton to use on a one time basis to highlight their conference participation both two week before and immediately after the conference. If you feel an exhibitor or sponsor is not using this benefit properly please contact ASDSO

What if I would like to Volunteer?

If you're interested in volunteering at the conference, please visit the Volunteer page of Collaborate. Opt -in to the ASDSO volunteer pool by clicking Volunteer - Overview in the toolbar. Then, click on the 'Dam Safety 2019 Volunteer' link under Volunteer Opportunities when you're finished. Pick areas and time slots that work best for you. 

What is the best way to get to the conference from the airport?

Attendees can get a taxi, Uber, or Lyft from the airport, or if you would like to plan your transportation from the airport to the Loews (and back) in advance. ASDSO has secured a special rate for conference attendees with Mears Transportation. Mears provides taxi, shuttle, and town car services. Book your transportation now!

How much is Parking at the Loews?

If you are parking at the hotel, either as an overnight guest or daily commuter, ASDSO has secured a special rate of only $17 (normally $46). To receive the special rate you must stop by the conference registration desk during normal registration hours and pick up a validation ticket to use when exiting the parking garage. You will need a different validation ticket for each time you exit the parking garage.

How do exhibitors & sponsors register?

If you have signed up to be an exhibitor or sponsor, your company receives a full conference registration as part of its package. Registration discount codes will be sent to the company exhibit/sponsor contact. All exhibit and sponsor registrations may be completed at DamSafety.org through the ASDSO Portal or on the Dam Safety 2019 registration form (check prepaid exhibitor/sponsor box). If you are the company contact and did not receive a code please email Brittany Lewis.

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